Time-strapped workers are left to perform their regular jobs, while absorbing the unfinished assignments and potentially unfamiliar daily tasks of former colleagues.
If you’re struggling to get a handle on your increased workload, the following time-management tips will help you maintain your sanity and boost your efficiency:
Get your priorities in order. First and foremost, check with your manager to outline and prioritize your new and existing duties. In times of transition, it’s always better to seek clarification than to make assumptions. Once you have a complete list of responsibilities, organize your projects in order of urgency and importance. This upfront investment of time will save you hours over the long term.
Clean up your act. The benefits of an orderly workspace can’t be overstated. You can’t afford to waste time hunting for critical documents buried under a crumpled mass of outdated memos and sticky notes. After making an initial clean sweep, schedule time weekly to cut the clutter. Once you’ve categorized a document, get into the habit of filing it, trashing it or forwarding it to the appropriate person — don’t leave it on your desk to collect dust.
Minimize multitasking. Despite your best intentions, you can’t focus on producing a top-notch report while simultaneously preparing for a meeting and e-mailing your boss. Create a daily game plan each morning and do your best to cross items off your to-do list one by one. When working on an assignment, give it your undivided attention so you do it right the first time. Multitasking frequently leads to errors and oversights, minimizing your overall effectiveness.
Be a team player. Instead of being competitive with your fellow layoff survivors, pull together and work as allies. There’s no better way to foster goodwill than to pitch in and assist overworked coworkers. By lending a hand when you can, you’ll likely receive much-needed help when you’re swamped and a pressing project lands on your desk.
For more advice on management and career issues, listen to The Management Minute, Robert Half’s podcast series at www.rhi.com/podcasts.
